PRESENTERS
- Presenters should note the following documents
which we provide for their convenience.
EICAR Conference Style Guide: (PDF-Document, 64 KB) (Word-Document, 36 KB)(Word-Template, 25 KB)(RTF-Document, 60 KB)
Further Informations:
- Good Presentations
- Meeting Room Facilities
- Presentation tips
- Presenter guidelines
- Session Chair guidelines
GOOD PRESENTATION
How to Make a Good Presentation
A good presentation must have a good point of view. Be willing to express your point of view. Otherwise you may as well get a tape from the library. You want an interesting beginning, and of course, a powerful ending, as well. This is no easy job. Finding a relevant, yet interesting way to hook your audience, is often the best bet.
The ideal speech is 25-30 minutes. The opening should be covered in 1-4 minutes, the summary in one minute. That leaves 20-25 minutes for the body with a minimum of two points and a maximum of five, maybe seven points for a much longer presentation. Divide the body into several segments, which are almost equal in length and time. If you're under time constraints, simply inform your audience that time doesn't allow for all of the information at hand and that you'll move right to the main point. Use shorter words and phrases.
The most important material should always be in the last segment and the second most important in the first segment. The last segment determines whether people will remember your presentation or simply forget about it soon after. Try sharing a quote that ties everything together, BUT, unless you're known for telling a tasteful and appropriate joke, stay away from humor. Aim for flexibility and control at all times during your presentation.
A good presentation must have a good point of view. Be willing to express your point of view. Otherwise you may as well get a tape from the library. You want an interesting beginning, and of course, a powerful ending, as well. This is no easy job. Finding a relevant, yet interesting way to hook your audience, is often the best bet.
The ideal speech is 25-30 minutes. The opening should be covered in 1-4 minutes, the summary in one minute. That leaves 20-25 minutes for the body with a minimum of two points and a maximum of five, maybe seven points for a much longer presentation. Divide the body into several segments, which are almost equal in length and time. If you're under time constraints, simply inform your audience that time doesn't allow for all of the information at hand and that you'll move right to the main point. Use shorter words and phrases.
The most important material should always be in the last segment and the second most important in the first segment. The last segment determines whether people will remember your presentation or simply forget about it soon after. Try sharing a quote that ties everything together, BUT, unless you're known for telling a tasteful and appropriate joke, stay away from humor. Aim for flexibility and control at all times during your presentation.
- Delivery
- Fit your topic to audience's interests. Communicate in their language.
- Organize your presentation. Know your main point well.
- Never read your speech from a text. Use minimal notes or index cards.
- Write your speech first, then pare down to essentials.
- Transfer the entire speech to four- by six-inch index cards, which are easily carried in a purse or jacket pocket.
- Make sure that no sentence or paragraph is divided between cards.
- Use type larger than capital letters. Double space and use wide margins. Highlight key words and sentences.
- Number the cards in the top right-hand corner consecutively.
- Place several blank card before typed ones for essential last-minute thoughts.
- Practice and rehearse your speech over and over. Preferably in front of real people. Otherwise on your feet.
- Dramatize, emphasize, energize.
- Pause frequently.
- Tell them you are looking forward to your presentation.
- Equipment
- Love your body. If you are a bit over weight, adore your figure anyway.
- Check and re-check lightbulbs, electrical power, cable connections, outlets and contacts switches and any moving parts.
- Prepare your notes on your flip-charts and overhead transparencies at least three days before you present.
- Arrange to have back-up equipment close by and be prepared to present without visuals.
- Carry your overhead transparencies, slides and handouts
(at least one) yourself to ensure they will not be lost.
- Enviroment
- Arrive at your presentation room the day before or at least one hour prior to your talk.
- Turn on the air conditioning or open all the windows to allow fresh air into the room.
- Know where all the light switches are hidden. Find out the purpose of all other switches on the walls so you do not touch the wrong ones.
- Put out fewer chairs than you know will be used. Stack the rest at the back of the room.
- Put a 'Reserved' sign in the last row of chairs
to encourage people to sit close to the front.
- Preparation
- Rehearse your speech while standing on your feet.
- Learn to and practice starting slow.
- Have a hidden clock.
- Make use of 'Reserved' signs for the last rows of seats.
- Warm up your voice daily.
- Have a written introduction.
- Prepare for your question period.
- File your used speeches for later reference.
- Body Language and Appearance
- Confirm twice that all your equipment will be available on time at your location.
- Stand and sit to your tallest. Never slouch.
- Always wear your best clothes.
- Never rush in front of your audience.
- Shoulders back. Chest out. Chin up. Smile!